Changelog

Your time should go into the bid. Relevant tenders are now prepared in advance, with an assessment, deadlines and tasks. When you open a tender that has finished processing, you can move straight into bid work.

From a prepared assessment to a first draft

The assessment gives you a summary of the competition, award criteria, qualification requirements and contract terms. Deadlines appear in the timeline, and tasks show what your team needs to answer, document or fill in.

Use the overview to decide whether to participate. If you proceed, open Bid room to create a first draft. The tasks come with you, so your team can assign work and check the deliverables.

Some tenders will still be processing when you open them. In that case, the assessment, timeline and tasks appear as they become ready. You can follow the progress and start with what is already available.

Large document packages are also handled more reliably. If one file cannot be read immediately, the rest of the assessment completes. The file is retried, and the brief tells you about documents that are still missing. Older Word files in .doc format are supported too.

Read more about assessments and first drafts.

Assessment and bid workflow improvements

• Brief

  The brief uses the notice's language when it is known, including when it differs from the buyer's country.

• Proposals

  The agent continues the bid workflow automatically after the tender documents have been uploaded and processed.

Smaller fixes

• Brief

  Private tenders show their saved submission deadline in the calendar.

• Brief

  Uploading a file that is too large gives a clear error with advice on splitting or reducing the file.

On busy days, Morning Brief showed only a small part of your tender matches. You now get up to 25 tenders in a compact list. See more opportunities in the same email and open the ones that interest you.

More tenders in the same overview

Each row shows the buyer, title, a short summary, relevance score and deadline. When the email contains several tenders, they all use the same layout. Scan the list and compare results without scrolling through large individual cards.

The 25 spaces are shared between new competitions, changes, planned procurements and results. If a delivery has more matches, Open in Cobrief opens the full selection. The email still shows the total, including matches without their own row.

Change email alerts with the agent

Administrators can now ask the AI bid manager to list existing email alerts, change their frequency or add colleagues who already belong to the workspace. For example, ask it to change a daily alert to a weekly one.

The agent shows the proposal and asks for approval before saving the change. You can adjust notifications from the conversation you already have open. This feature applies to existing email alerts.

Read more about setting up tender alerts.

Other notification and collaboration improvements

• User management

  Activity notification emails have more specific subject lines and link to the relevant task or comment.

• Tender search

  Change alerts show more clearly which text has changed.

Smaller search fixes

• Pipeline

  The inbox count uses the same relevance filter as the results list.

• Tender search

  Fixed an issue that could slow searches or show incorrect result counts when the country filter was used.

Assessing a tender means following up on your team's questions and the conditions that matter to your business. The AI bid manager can now handle more of these tasks for you. Describe what you need in chat and approve changes before they are saved.

Do more from the conversation

The agent can read a tender's comments and write a new comment on your behalf. Ask it to summarize a discussion or record a question the team should follow up on. Comments appear under your name and remain internal to the team.

You can also ask the agent to list, create or update your team's assessment criteria. For example: “Create a criterion that checks whether we must document experience with cooling systems.” The agent proposes the change and requests approval. Updating a criterion while a tender is open refreshes the answer in the assessment.

You can also ask the agent to create a private tender and start a document in the bid room. Tender documents are not required to begin writing. The agent asks for approval before creating the tender.

The agent follows your access rights in the workspace. Read more about custom assessment criteria.

Adapt the agent to the way your team works

Administrators can now ask the agent to create and edit skills. A skill describes a workflow your team wants to reuse, such as checking a bid against the requirements.

Explain how you want to work, or choose Create skill from the / menu. The agent helps with the name, description and instructions. After approval, the skill can be used from the next message and shared with the team.

Administrators can also update the company’s AI instructions from chat. Explain how you want to write or which strengths the agent should consider. The agent shows the changes before you approve them. The instructions are updated in the library.

Other agent improvements

• AI bid manager

  Questions with several options appear more clearly beside the message field. Open questions and yes/no questions are asked directly in the conversation.

• AI bid manager

  PDF attachments go directly to the agent, which can wait for other file types to finish converting.

• AI bid manager

  New agent conversations receive a title in your language, making them easier to find again.

A fillable template can contain hundreds of fields. When the whole template is one task, it is hard to see who should answer what. Your team can now track each text field as a separate subtask.

Assign work field by field

Each subtask has its own status, assignee and deadline. One colleague can handle technical answers while another works on references or declarations. This applies to text fields in Word and Excel templates, including templates you upload yourselves.

Filter by assignee or status to find the fields you need to work on. Progress shows how many subtasks are complete, both inside the template and on the task for filling out the whole template. Your team gets a shared overview without searching through every answer.

Subtasks assigned to you also appear under My tasks. When a colleague assigns you a field, an activity notification opens the right subtask. You go straight to the answer you need to work on.

Status, assignee and deadline are preserved for matching fields when the template's content is extracted again. A field can be anything from a technical answer to a date, place or signature. That is why we call them subtasks rather than just requirements.

Read more about fillable templates and tasks in the bid room.

Smaller bid workflow fixes

• ProposalsFixed an issue that could leave My tasks empty.
• Proposals

  Price sheet filling handles interrupted AI responses more reliably.

Tables that lose their layout make tender documents difficult to read. Many users have downloaded the files and opened them locally instead. You can now read new Word and PDF documents with their original layout directly in Cobrief.

Read documents where you work

The document viewer preserves fonts, margins, images, tables, headers and footers. You get more of the context around a requirement, including details that depend on their position on the page.

Open Tender documents, choose a file and adjust the view with the zoom controls. Zoom in on a dense table or fit the page to the available width. For PDFs, Show PDF opens the original PDF.

You can still select text, ask questions about the content and follow source references from the assessment. That makes it easier to check an answer against the document and continue working on the bid in the same place.

Older documents and file types that do not support the new viewer continue to use the simplified text view. Excel files also use this view. The new layout applies to viewing the tender documents.

Read more about document viewing and zoom.

Document viewer improvements

• Brief

  Word viewing handles page breaks, repeating table headers and page headers more accurately across multiple pages.

• Brief

  Drawings, backgrounds and columns with different widths render more accurately in Word documents.

Once a bid has been submitted, both the response and what you learned from the result often remain in folders and inboxes. You can now keep that work in Cobrief and use it as a foundation when writing the next bid.

Save the response for future use

When a bid is marked as submitted, you can save the response directly to the knowledge base. Text documents and completed Word and Excel templates are selected by default, and you choose what to keep. You can do the same from the menu in the bid workspace for bids that have already been submitted.

The content is stored in a dedicated folder for the bid and can be used by the agent. If you save the bid again after making a change, the previous version is replaced. This prevents multiple near-identical copies and gives you a tidy foundation for reuse.

You decide which parts of the response are worth building on. Strong solution descriptions, cover letters and completed templates can support future work without anyone having to export, organise and upload them again.

Use the results in your next bid

The results you register also carry forward. The agent can use outcomes, reasons for losing, comments and contract values from previous tenders. The agent can also search award decision letters and disclosure documents that you have uploaded to the tenders.

For example, you can ask the agent to identify recurring reasons for losing, summarise what the feedback says about pricing, or check a new draft against what you learned last time. The agent identifies which tender the information came from, so the team can return to the source.

Disclosure documents are clearly marked as competitor material and are used only when the agent needs them. They are not added to the knowledge base or automatically included in bid drafts.

This means the work from one tender can become a stronger starting point for the next. Read more about how to register results and upload award decision letters.

More improvements to bid work

• Pipeline

  Tenders cancelled by the buyer automatically move to the correct status when Cobrief receives the cancellation notice.

• Proposals

  Macro-enabled Word and Excel files can now be uploaded to Cobrief.

• Proposals

  Long document titles no longer overlap metadata when the agent is open beside the bid.

• Proposals

  Remaining placeholder text is removed more reliably from bid responses.

Discussions about a tender often happen in Cobrief, while the request to follow up has to be sent somewhere else. You can now mention a colleague directly in a comment, keeping the conversation and notification in one place.

Bring the right person in with @

Type @ in a comment on the tender or a bid task. Cobrief shows the people in the workspace, and you select the person who should see the comment. The mention appears in the text, so everyone reading the conversation can see who the question or follow-up is for.

This works for quick clarifications and tasks that need a particular specialist. You can ask a colleague to check a requirement, answer a question or review a response without creating a separate task just to get their attention.

The notification opens the right conversation

Your colleague receives an activity notification when the mention is saved. If email notifications for collaboration are enabled, they also receive it by email. The link opens the tender or bid task with the comment visible, so the recipient does not have to search for the context.

When a comment is edited, only people mentioned for the first time are notified. Unchanged mentions do not trigger new notifications, and you are not notified when you mention yourself. This keeps the activity list tidy even if the comment is updated several times.

Mentions work for both existing members and invited users in the workspace. The team can therefore use the same workflow as soon as an invitation has been sent.

More improvements in this release

• Tender search

  Large result lists load more smoothly, and counts above 10,000 appear without first counting the entire result set.

• Tender search

  Saved searches now support the same Danish and international location filters as tender search.

• Tender search

  Suggested evaluation criteria no longer repeat active keywords in another grammatical form.

• Onboarding

  The trial now includes more AI capacity, allowing new users to test more of the bid workflow.

• User management

  Sign-in is clearer on public pages, and notification links offer to switch to the correct workspace when needed.

Smaller fixes and polish

• Tender search

  The morning brief opens multiple matches correctly in classic Outlook and follows the same order as the pipeline when relevance scores are equal.

• Tender search

  The morning brief shows a useful preview in Apple Mail when a tender has changed.

• Tender search

  Multi-stage tenders are no longer shown as expired just because the prequalification deadline has passed.

• Onboarding

  The verification link in the in-app notification works again.

• User management

  Users without access now see a clear page instead of a broken app shell.

Much of the knowledge and follow-up involved in bid work lives in other systems. When the agent cannot access it, your team has to find the information and move it between tools. You can now connect the agent directly to more of the systems your team already uses.

Connect the systems you work in

Under Settings → Integrations, each user can connect the agent to Linear, Notion, Atlassian for Jira and Confluence and Oda. These join the existing connections to SharePoint, OneDrive and Flowcase.

The connections use the access you already have in the source system. This means the agent can find a relevant Jira issue, read a page in Notion or use context from Linear without the content first being copied to Cobrief. The available actions depend on each system and the user's own permissions there.

When you start a conversation, you can turn connections on or off from the plus menu beside the message field. Your choice applies to that conversation, so the agent can only access the sources relevant to the task. You can also set the default before starting a new conversation.

Decide what the agent is allowed to do

A connection can give the agent both read-only tools and actions that change something in the external system. Administrators can therefore manage permissions for each tool across the workspace.

A tool can be allowed, require approval or be blocked. Reading is generally allowed, while actions that write or change data ask for approval. When approval is required, the agent pauses before carrying out the action and shows what it wants to do. You can approve or reject it directly in the conversation.

This lets the team use more up-to-date context without giving the agent unrestricted permission to make changes. Connections can also be removed at any time in the integration settings.

More improvements to the agent

• AI bid manager

  New users get a single getting-started guide and a personal activity overview on the agent surface.

• Connectors

  The agent starts faster in workspaces with large numbers of CVs and reference projects from Flowcase.

• AI bid manager

  Conversations can continue even if they previously used an AI model that is no longer available.