qualification scheme

A qualification scheme is a system that helps contracting authorities find qualified suppliers for their public tenders. Think of it as a pre-approval process - once you are qualified, you do not need to submit the same documentation over and over again for each new tender procedure.

How does it work?

To join a qualification scheme, suppliers must meet specific qualification requirements. These may include requirements for:

• Financial capacity
• Technical capabilities
• Professional competence
• Relevant certifications

Once a supplier is approved in the scheme, they can participate in future competitions without having to submit the same documentation each time. This saves time for both suppliers and contracting authorities.

Practical example

Suppose an energy company establishes a qualification scheme for electrical services. Instead of each electrician having to document their qualifications for every new contract, they can be approved once in the scheme. When the company later needs electrical services, they can simply invite the qualified suppliers to submit tenders.

Benefits of qualification schemes

• Simpler tender processes for both buyers and sellers
• Reduced administrative work
• Faster completion of procurements
• Predictability for suppliers

Tools like Cobrief can help suppliers keep track of relevant qualification schemes and ensure that they meet the requirements. By using artificial intelligence, such tools can also alert you to new opportunities within schemes you are qualified for.

A qualification scheme thus makes it easier for serious suppliers to participate in public procurement, while contracting authorities get a pre-approved pool of competent suppliers to choose from.