procurement strategy

A procurement strategy is a high-level document that sets the direction for how a contracting authority carries out its procurement activities. The strategy links an organisation's overarching goals and values to its day-to-day purchasing of goods and services. In the EU/EEA, strategic procurement has gained increasing importance as public authorities aim to use their buying power to advance broader policy objectives.

How does a procurement strategy work?

Developing a procurement strategy typically involves four stages. First, leadership commitment is secured and the scope is defined. Then, the current state of procurement is analysed to identify gaps between existing practice and desired outcomes. Based on this analysis, the strategy is formulated with focus areas, sub-goals, and concrete measures. Finally, the strategy is implemented through action plans and routines for monitoring and reporting.

The European Commission has emphasised the professionalisation of public procurement through its 2017 recommendation, encouraging member states to develop strategic approaches. EU Directive 2014/24/EU supports this by enabling contracting authorities to pursue objectives such as environmental protection, social responsibility, and innovation through procurement.

Key elements of a procurement strategy

An effective procurement strategy typically includes:

• Goals aligned with the organisation's overall mission and objectives
• Clear prioritisation of focus areas and sub-goals
• Concrete actions with responsibilities and timelines
• Measurable performance indicators for tracking progress
• Considerations for sustainability, innovation, and social value

The strategy should also address how market dialogue will be used, which award criteria are prioritised, and whether framework agreements should be used for recurring needs. Tools like Cobrief can help suppliers understand how contracting authorities' strategic priorities shape upcoming opportunities.

A procurement strategy is more than a compliance document — it is a management tool that ensures public purchasing delivers maximum value for society. With clear objectives and systematic follow-up, organisations can achieve better outcomes, reduce risk, and use their purchasing power more strategically.