dynamic purchasing system

A dynamic purchasing system is an electronic procurement process for public tenders that makes it easier for the public sector to buy goods and services over time. Think of it as a digital marketplace where suppliers can join at any time, and contracting authorities can purchase whenever they need something.

View available dynamic purchasing systems.

How does it work?

First, the public entity announces the establishment of a dynamic purchasing system through a notice on Doffin. This is like opening the doors to a shop -- all qualified suppliers can join. For example, a municipality might set up a system for purchasing IT equipment that will run for three years.

When a supplier wants to join the system, they submit an application demonstrating that they meet the requirements. If the application is approved, they are part of the system and can participate when new assignments come up.

Benefits for all parties

For contracting authorities, this means they:

• Avoid running a full tender procedure every time they need to make a purchase
• Can receive tenders from multiple suppliers
• Have the flexibility to make purchases when the need arises

For suppliers, it means they:

• Can join the system at any time
• Get the opportunity to submit tenders for relevant assignments
• Do not need to reapply for each individual assignment

Tools like Cobrief can help suppliers find relevant dynamic purchasing systems and keep track of opportunities as they arise.

A dynamic purchasing system makes it easier for both buyers and sellers to do business with each other, while ensuring transparency and competition in public procurement. It is essentially an always-open digital marketplace where new suppliers can join, and buyers can purchase efficiently when the need arises.